Privacy Policy

Digital Khata · Last updated: September 2026

Digital Khata ("we", "our", or "us") is committed to protecting your privacy. This policy explains what the app does with your information.

1. Data on your device

Your customers, ledger entries, notes, cash book, reminders and settings are stored on your phone. Photos you attach to entries stay on your phone only and are never uploaded.

2. Account and cloud sync

When you sign in (email or Google), your data is also saved to Google Firebase under your account so it can be restored and kept in sync on your other devices. Only you can access it. Your profile photo, if you add one, is stored in Firebase Storage. Password reset emails are sent by Firebase Authentication.

3. Shared ledger links

If you choose "Share live ledger link" for a customer, that customer's name, balance and recent entries (with notes), and your business name and phone, are published to a private web page. Anyone who has the link can view it. Nothing is shared unless you tap this, and "Stop sharing link" deletes the page.

4. Contacts

Contacts access is used only when you import a customer. Only the details you save for that customer are kept.

5. Voice entry

Voice entry uses your phone's speech recognition service (for example Google). That service processes the audio under its own policy; the app receives only the text and does not store recordings.

6. Notifications

Payment reminders and the daily summary are created on your phone. Push notifications are delivered through Firebase Cloud Messaging.

7. Ads

The app shows ads from Google AdMob. Google may use your device's advertising ID and basic device information to serve ads. You can reset or limit ad personalisation in your Android settings.

8. Crash reports and app security

We use Firebase Crashlytics to receive crash reports (error details and basic device information) so we can fix problems, and Firebase App Check and Google Play to protect the service from abuse and to offer app updates.

9. Sharing and selling

We do not sell your data. Your ledger data is not shared with anyone except as described above.

10. Deleting your data

You can delete customers and entries in the app at any time. To delete your cloud account and all synced data, email us and we will remove it.

11. Changes

We may update this policy from time to time. The latest version is always in the app.